How to Hire a Memphis Hybrid Event Company

Hosting a hybrid event that incorporates mixed in-person and virtual components has become one of the most popular means of large-scale events among organizations and business owners in recent years. Hybrid events allow for larger audiences, greater flexibility, and improved reach for trade shows and other live events by providing a virtual option for attendees in which they can engage from anywhere in the world via an event platform or app. Hiring a Memphis hybrid event company to assist with the organization and execution of your hybrid event represents the first step towards successfully hosting your big event.

What is a Hybrid Event?

A hybrid event replicates a live, in-person physical event to deliver a virtual or online component that allows for attendance both via the Memphis event venue of your choice as well as online via an app or event platform. Hybrid events bring about greater flexibility for attendees and are appealing to sponsors because they have such great reach among a vast audience. 

Hybrid events can be incredibly powerful for your organization. They allow you to offer top-tier presentations regardless of travel restrictions or other situations which may prevent attendees or those looking to present at your event from being present in-person. By featuring a mixed in-person and virtual component, hybrid events are able to generate amazing engagement and interaction among attendees that are present in person in Memphis as well as those who are in attendance from their home of office anywhere else in the world!

Benefits of Hosting a Hybrid Event

If you’re wondering whether you really need to hire a Memphis hybrid event company, and you’re thinking that there may not be any real benefits to hosting this type of event, consider the fact that beyond flexibility to reduce the need for travel especially among those who cannot travel for various reasons, hybrid events also reduce overhead costs while increasing reach!

Hosting a hybrid event in Memphis allows you to maximize reach and increase audience attendance without increasing your venue space! This means, you can still host a massive event with hundreds or thousands of attendees, without the requirement for event venue space, crew, food and beverage, and other needs for large event attendees. Instead, you can choose the Memphis venue of your choice to host the in-person component, and to increase attendance, you can include a virtual component that allows for as many attendees as you like with minimal overhead required!

Additional benefits of hosting a hybrid event are also assumed by sponsors. When a sponsor hears that you have thousands of attendees, they are more interested in securing their spot in supporting your event. This makes securing great virtual sponsors easier on you!

Hiring a Memphis Hybrid Event Company

If you’re thinking about hiring a Memphis hybrid event company, you’re on the right track! Hosting a hybrid event, although technically lower in overhead than your typical in-person event, still requires the support of a professional hybrid event production company that understands both the ins and outs of hosting in-person events and virtual events. By hiring local, you can rest assured that you’ll have the support you need for your in-person Memphis hybrid event including:

• Production crew to film the event.
• Live-streaming equipment and pre-recording equipment set-up and management.
• Virtual event capture and streaming.
• Equipment and technology needs for managing the virtual event component.
• Venue selection and negotiation support.
• Food, beverage, and other coordination needs for the in-person event component.
• Support with swag and delivery of virtual event swag.
• Attendee management and registration support.
• Scheduling and coordination or appropriate management of your event.

There’s really a lot that goes into hosting a hybrid event, particularly because there’s the need to focus heavily on satisfying the in-person attendees and ensuring they have an amazing experience while you must also focus heavily on the virtual components to ensure attendees there are satisfied as well. That’s why hiring a Memphis hybrid event company is important!

For more information about hiring a Memphis hybrid event company that will help you produce an amazing, entertaining, and engaging hybrid event in Memphis, give Beverly Boy Productions a call!