How Much Does it Cost to Put on a Virtual Event?

Aye you seeking to figure out the cost to put on a virtual event? Turning an in-person event into a virtual event is a big to-do, but it can be extremely beneficial for your brand, especially considering current in-person events are limited and mostly canceled.

Virtual events represent a quickly growing trend in recent months, as more people and businesses are seeking to engage their audience while they adhere to CDC outlined social distancing standards. Planning a virtual event is fun, but you’ve got to know what it will cost to put on a virtual event in order to budget accordingly.

Figuring virtual event costs

To answer the question, “how much does it cost to put on a virtual event?” would require some additional input as to the size, scope, location, needs, and overall goals of the event. There are many variables that would need to be considered when figuring virtual event costs and each of these comes with its own consideration.

Virtual Event Needs 

Let’s take a look at the basics that most virtual events will require:

• A team (including your event production team as well as other staff).
• Promotion including various forms of marketing to generate following & ticket sales to your event.
• Software to host your event. (Virtual Event platform or other options)
• Event Production Crew &/or equipment to produce event live stream.
• Speakers to add value to your event.

Each of these elements will figure into the total amount that it will cost to put on a virtual event. Virtual events, although generally more affordable than in-person events, have plenty of associated costs, but they can be extremely affordable if you budget accordingly. Additionally, Beverly Boy Productions can help you define each of the variables you need for top-quality event production. Give us a call to learn more!

Virtual Event Costs

Here’s how you can expect your virtual event costs to breakdown. You’ll need a team to help you with everything from the planning and execution of the event to the actual filming of the event. When you hire a film production crew to help with event filming, consider the following costs to hire a film crew:

• Camera Operator Day Rate – $850-$1250
• Gaffer/Key Grip Day Rate – $500
• Grip or Electrical Day Rate $500
• Sound Recordist Day Rate – $900-$1200

In addition to the standards cost of hiring a film crew, a virtual event will require considerations as to the online platform that will be used to host the event as well as the appropriate equipment for delivering a live stream virtual event that is engaging and clearly delivered to your audience. Consider the following additional potential figures when determining the cost to put on a virtual event:

Virtual event platform costs

• Virtual event platform costs can range depending on the number of subscribers or the audience size of your event. Many virtual event platform options exist with various features including attendee management, registration, and promotion. Costs can range upto and upwards of $10K for event platforms.
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• Virtual event equipment costs, such as lighting, camera, teleprompters, and remote connections can range in overall cost based on your needs, location, and the equipment itself. Low budget equipment costs may broadcast a virtual event for under $10K whereas big events that are equipment intense can cost upwards of $50K per day.
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• Speaker fees are another consideration when determining what it will cost to put on a virtual event. A professional key-note speaker can take up a significant amount of your budget, but you certainly do NOT want to be stingy here. The key-notes will make a huge difference in how successful your virtual event is. Your content, and your speakers, are absolutely VITAL to the success of your virtual event.

Learn More about the Cost to Put on a Virtual Event

Are you thinking of hosting your own virtual event? At Beverly Boy Productions we specialize in virtual event video production and have lots of ideas to help you work out Cost to Put on a Virtual Event, or any event you host. To learn more about what it will cost to put on a virtual event, or to find out how Beverly Boy Productions can help you succeed, give us a call.