How to Hire a New York Hybrid Event Company

Hybrid event production is quickly gaining popularity among organizations that are looking for ways to engage audiences worldwide. If you’re thinking about hosting a hybrid event in New York, you’re going to need the support of a professional crew that understands the technology and technical expertise required for the production of a hybrid event. Hiring a New York hybrid event company to assist in the production of a mixed, in-person and virtual, hybrid event that engages your audience both online and off is important to the success of your event.

What is a Hybrid Event?

A hybrid event is any event that includes the capability for attendees to engage in the event in-person and virtually via an online component or app. These events are incredibly popular because they provide flexibility for attendees that may not be able to visit the event in-person for various reasons including health or disability issues that prevent travel, or financial restrictions that may also limit the ability to travel. 

Hybrid events are also preferred by sponsors. In fact, sponsors love hybrid events because they have such great reach. These events are able to reach massive audiences with their in-person components and their virtual sessions. This makes acquiring sponsorship for the events a lot easier on the event host as sponsors from beyond New York well into many other states or even other countries are willing to support depending on how large the audience for the event is expected to be.

Why Host a Hybrid Event?

The decision to host a hybrid event over the typical in-person only or virtual-only event is certainly an important decision to make, but why? There are a number of reasons to choose to host a hybrid event in New York over any other event option. Consider the fact that hybrid events have greater audience reach and lower overhead costs, which are generally appealing to hosts. 

Hybrid events are also preferred by many attendees for their flexibility. If an attendee can’t make all of the event presentations, they can attend from a virtual platform making it more appealing overall. As an organization, the decision to host a hybrid event in New York means you can choose a smaller event venue, cut back on event overhead costs such as in-person audience needs including food and beverage, while maintaining a very large audience reach.

Hybrid events are ideal for their virtual component, particular because this allows for the collection of attendee data and other information that can later be utilized by the event organizer for additional future marketing and programming plans. 

Hybrid attract guests that prefer in-person attendance and they’re equally attractive to guests that prefer a virtual option, which means you can attract just about any guest worldwide! These events create additional revenue streams for organizations by allowing audiences to attend virtually and in-person while providing broader engagement and reach.

Hiring a New York Hybrid Event Company

Your decision to hire a New York hybrid event company is certainly an important choice. Working closely with a professional will ensure you have support in securing a New York event venue as well as the assistance you need in producing the event for your virtual audience. In fact, a New York hybrid event company will assist with:

• Production of your event.
• Livestreaming or broadcasting of the event.
• Initiating live polls or other information capturing and data gathering.
• Lighting, audio, and production of the live event and the virtual event component.
• Branding the event platform for virtual attendees.
• Organizing the technical details of the event.

There’s really a lot that goes into the production of a virtual and in-person event. Working closely with a New York hybrid event company to assist you with each stage and phase of the event production is key to the success of your event and overall satisfaction of your audiences both online, and off. For more information on hosting a New York hybrid event, give Beverly Boy Productions a call. We are your New York hybrid event production company!