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Tips for Finding and Choosing Conference Video Services for Your Event

If you’re holding a major conference style event, chances are you’ll want a video production crew to capture the highlights and special moments of the event so that you can share it with future prospects, past clients, or anyone else that may have interest in the conference later on. Finding and choosing conference video services for your event begins with creating a plan for hiring a video production crew that’s right for your individual event needs. Follow these tips to help you find and choose a conference video service that will capture the important highlights of your event for you to cherish for years to come.

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Conference video production services document your big event with video content that you can later use for promotion, marketing, branding and various other needs. But, in order to capture your event, you’ll want to make sure you hire a professional production crew that can provide conference video production services that reflect your core values, energy and motivation.

Much like any event planner must have a passion for the event they are planning, the video production crew must be passionate about the footage they capture at your conference. We’ll show you how to pick and choose a crew that’s right for you.

1. Discuss Specialties and Qualifications

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Before you hire a conference video production crew that will capture your big event, make sure you discuss their specialties and qualifications in full. Ask them about past projects and their involvement in event video production.

You’ll want to make sure that the production crew that you hire has a background in special events, and that they maybe even specialize in producing the type of content that you would expect from your conference.

Specialties include the ability to interview attendees, capture event coverage, and produce web videos and clips from the event that can be used for a wide range of future marketing and event promotion.

If the production crew that you consider hiring doesn’t have experience with all of the above, it may be a good idea to keep looking for someone that does!

2. Consider Production Companies Close to the Event

Filming a big event will require a lot of cinematographer resources. Therefore, you’ll likely find that hiring a company that’s close to where your event will take place is the most cost effective solution available. Finding a local production company that is prepared to capture your big event on film will save you time and a substantial amount on travel costs when compared to the possibility of hiring a crew outside the area.

Need help finding a production company near your big event? Give Beverly Boy Productions a call! With 300 offices worldwide, we have production crews available for most major events and can’t wait to put our services to work for you!

3. Get Estimates & Work Proposals in Writing

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Once you’ve decided on a production company that will capture your event on film, make sure you get your estimates and work proposals outlined in writing. Your proposal should outline clearly the expectations of the job and the resources that will be included in the total cost for filming the event.

Consider the following:

● How many videographers are included.
● How many camera angles or shot types or styles will be included.
● Whether the budget is for single day or multi-day event coverage.
● Whether attendee interviews are included.
● Whether full coverage for all keynote speakers is included and if not, what is included.
● Whether customer testimonials from attendees will be covered.
● What the turnaround time is for the completed works.
● Whether individual speaker videos will be made available.
● How the content is to be delivered (via hard drive, Blue-ray, FTP, USB flash drive, etc)

Trust in Experienced Professionals

Make sure you ask questions and have the details that are most important to you in writing to ensure you get the quality and style of work that you expect from the production company that you hire to provide conference video services for your event. For help finding a local crew that can film your event, give Beverly Boy Productions a call at 888-462-7808!

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